Job Description
Organisation: Blue Derby Foundation
Work Arrangement: Casual employee
About the Organisation
The Blue Derby Foundation is a registered, community-based charity dedicated to ensuring the long-term sustainability of Derby as Australia’s pre-eminent mountain biking (MTB) destination.
The Foundation is governed by a volunteer Board elected by members of the local community, including property and business owners, employees, and residents with a connection to Derby and its surrounding areas.
As the custodian of the Blue Derby brand, the Foundation champions local industry through research, advocacy, policy development, and marketing.
It also preserves the region’s rich history and unique natural environment, while raising funds to maintain and promote the trail network that has made Derby a nationally significant MTB precinct.
Position Purpose
The Company Secretary plays a vital role in supporting the volunteer Board and ensuring the smooth and professional operation of the Blue Derby Foundation. The position suits a proactive and highly organised individual who can manage competing priorities with calm confidence and autonomy.
Working closely with the Chair, Board members, consultants, and key stakeholders, the Company Secretary will coordinate governance processes, facilitate communication, and deliver critical administrative functions.
Key Responsibilities
- Maintain accurate records, meeting documentation, and data systems
- Prepare agendas, take minutes, and coordinate follow-up actions for Board and committee meetings
- Manage membership databases and organisational correspondence
- Support the implementation of policies and reporting obligations
- Assist with stakeholder engagement, including community communications and external partnerships
- Undertake legal, accounting and insurance records.
- Use relevant software platforms including TidyHQ (or similar), Zoom, and SurveyMonkey to support organisational operations
Essential Experience
- Demonstrated time management and organisational skills
- Familiarity with ASIC, ACNC, or similar regulatory requirements for incorporated entities
- General business administration.
- Very high level of attention to detail.
Key Competencies and Personal Attributes
- High ethical standards, particularly around confidentiality and professional conduct
- Strong professional judgment and the ability to work independently with minimal supervision
- Excellent written and verbal communication skills, particularly for governance documents
- A collaborative and service-oriented approach to internal and external relationships
- High levels of initiative, flexibility, energy, and resilience
Work Conditions
- Casual employment arrangement
- Remote or home-based work with occasional in-person attendance as required
- Flexible scheduling in consultation with the Chair
TO APPLY: You will need to provide a cover letter and resume, via admin@dorsetec.org.au Please submit by Wednesday 20 August 2025.